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UCT role model: third parties

Definition of a third party

A third party is neither a UCT staff member (T1, T2 and T3 contract staff and permanent staff) nor a registered student, but someone who requires access to one or more UCT facilities for a limited period (not exceeding six months).

There are two broad categories of third parties at UCT:

Type Definition

Individual third parties

  • Contractor staff / consultant:
    • A short-term or long-term consultant
    • An employee of a UCT contractor
    • An employee of a category 3 UCT organisation; or a member of NRF, PGWC or NHLS staff who are not joint staff, but work in UCT space and/or departments.
      Note: Ad hoc, paid-on-claim staff (i.e. those not appointed on T-contracts or on a permanent basis) are provisioned as third party contractor staff or consultants. They are paid at the end of their work period via the HR department.
  • Visiting academic: Staff member from another institution. They are formally visiting UCT for a short period to conduct research, lecturing or other academic activities. They are not at UCT on a paid appointment.
  • Visiting student: Student from another university. They are informally visiting UCT for a short period to conduct research or other activities. For example, a foreign medical elective, or a student auditor (i.e. someone participating in a course for review purposes).
  • Member of Council: Someone appointed / elected as a Member of the UCT Council.
  • Library user: Someone using a UCT library or subscribing to any UCT library services.
  • Conference attendee: Someone attending a conference on campus. Depending on the conference they are attending, they may be entitled to specific, limited access to facilities.
  • Short course attendee: Someone attending a short course on campus.
  • Family of UCT staff living in UCT accommodation: A relation of a UCT staff member who lives in UCT accommodation.
  • Residence guest: A person temporarily staying at a UCT residence or at All Africa House. They are at UCT for a conference, holiday accommodation, or a short term stay.

NOTE:
Residence guest is the default role if no other third party role is appropriate.

Organisations
associated with UCT

  • Category 1: The organisation is legally part of UCT
  • Category 2: The organisation provides contract services to UCT
  • Category 3: The organisation is affiliated to, or partly owned, by UCT
  • Category 4: The organisation is related to UCT
  • Category 5: The organisation is a tenant of UCT property

 

Role model for individual third parties

Role Authenticated by ID card? Buildings? Student labs? Parking? Libraries? UCT email? UCT network access? Internet? Vula?
Contractor staff / consultant HOD On HOD’s request N/A On HOD’s request On HOD’s request On HOD’s request On HOD’s request On HOD’s request
Visiting academic HOD / Faculty Office Manager On request On request On request
Visiting student Faculty Office Manager On request On request On request
Member of Council Registrar On request On request
Library user Executive Director: Library Services Specified library only
Conference attendee HOD On request On request On request On request On request On request
Short course attendee HOD On request On request On request On request On request On request On request
Family of UCT staff 
living in UCT accommodation
Director: Student Housing On request Residence
Residence guest Director: Student Housing Residence only All Africa House only All Africa House only

Role model for third party organisations associated with UCT

Role Authenticated by ID card? Buildings? Student labs? Parking? Libraries? UCT email? UCT network access? Internet? Vula?
Category 1 employee Executive Director: HR See staff role model See staff role model See staff role model See staff role model See staff role model See staff role model See staff role model See staff role model See staff role model
Category 2 employee Executive Director: P&S On request On request On request On request
Category 3 employee Executive Director / Dean of relevant org unit Depends on Memorandum of Affiliation Depends on Memorandum of Affiliation Depends on Memorandum of Affiliation Depends on Memorandum of Affiliation Depends on Memorandum of Affiliation Depends on Memorandum of Affiliation On request
Category 4 employee Executive Director / Dean of relevant org unit By agreement By agreement
Category 5 employee Executive Director / Dean of relevant org unit By agreement By agreement