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Microsoft Teams use case: Teaching and Learning

Note: There is a ‘sub-use case’ for online courses below.

Applicable to 

  • Lecturers needing to set up a Microsoft Team to collaborate with each other remotely and with students around teaching and learning (ensuring that this is complementary to Vula but not overlapping with its learning management system role).
  • Students wanting to use Teams for group work.

 

When to use 

When you need an online collaboration space for lecturers and students within a department/programme.
(Note: Ensure that it complements and doesn't overlap with Vula)

 

Description 

Lecturers and students using Microsoft Teams to facilitate communication, collaborate, share notes, discuss projects, assist each other, and for online meetings and group work.

 

Recommended tools and tabs  

Recommended tools

Icon 

Tool 

Used for: 

Stream 
  • Manage recordings of meetings 

Note: Permissions to meeting recordings should be managed to ensure that they are only made available to those authorised to access them. 

 

Wiki 

  • Document proceedings during or after meetings 

 

Whiteboard 

  • Brainstorm during discussions or workshops 

 


OneNote
  • Take informal/formal notes during or after meetings 

 

Polly
  • Quick informal polls during committee/group meetings
  • Gauge member views quickly and provide a report within the meeting

 


Microsoft Forms
  • More comprehensive, formal and/or extended surveys/questionnaires to be sent to the committee/group outside of meetings

 

Website 

  • See Tabs recommended section below

Note: Only secure links (i.e. HTTPS) may be added.

 

Recommended tabs 

Examples of tabs that might be useful or applicable to different departments or areas.

Note: Only secure links (i.e. HTTPS) may be added.  

Department 

Title 

Used for: 

All academic departments 

Vula (specific Vula site applicable to course/programme) 

  • Learning management 

All academic departments 

UCT Libraries 

  • Quick access to PRIMO for searching for academic resources 

Other <other links to websites>
  • Providing resources/information to support the activities of students outside of those provided by Microsoft Teams

 

Recommended channels

Examples of channels for academic staff 

Channels should be created based on the academic staff group’s specific needs (such as topic, discipline, or subject). However, examples of types of channels that could be created are:  

  • General channel for general discussions, operations, miscellaneous items 

  • Course administration private channel 

  • Tutor private channel

  • Channel per programme/module/stream/course 

  • Private channel for private collaboration or discussions between selected members of department or facilitating student group work (a limit of up to 30 private channels)

 

Good practices for using channels 

Selected good practices are listed below, but for a full list, please see the Channels section in the Good practices guide for Microsoft Teams.  

Area 

Practice/s 

Channel names

Use a reliable and agreed naming convention for channels that will be sustainable in the long run within the team.  

Permissions in channels 

Meeting permissions in channels can be set to limit and manage access to meeting recordings to ensure that only those permitted to access recordings can do so. 

Private channels 

Use private channels in committees for private discussions between two or more members of the team.  

 

Features 

This list contains features that are available in Teams to better manage your workspace.

 

Related tips, tricks and FAQs 

 

Microsoft Teams use case: 1.1: Online short courses


Applicable to

Short course administrators and facilitators needing to set up Microsoft Teams to facilitate short online courses, etc.

 

When to use

Use when you need an online learning platform for facilitating online short courses and online collaboration.

 

Description

Platform for presenting and facilitating online short courses/seminars/presentations, etc.

 

Recommended tools and tabs

Recommended tools

Icon 

Tool 

Used for: 

Stream 
  • Manage recordings of meetings 

Note: Permissions to meeting recordings should be managed to ensure that they are only made available to those authorised to access them. 

Wiki 

  • Document proceedings during or after meetings 

Whiteboard 

  • Brainstorm during discussions or workshops 

 

OneNote
  • Take informal/formal notes during or after meetings 

 

Polly
  • Quick informal polls during committee/group meetings
  • Gauge member views quickly and providing a report within the meeting

 

Website 

  • See Tabs recommended section below

Note: Only secure links (i.e. HTTPS) may be added.

 
Recommended tabs 

Examples of tabs that might be useful or applicable to different departments or areas.

Note: Only secure links (i.e. HTTPS) may be added.

Department

Title

Used for:

All academic departments

UCT Libraries

  • Quick access to PRIMO for searching for academic resources

Other

<other links to websites>

  • Providing resources/information to support the activities of students outside of those provided by Microsoft Teams

 

Recommended channels

Examples of Channels for academic staff

Channels should be created based on the academic staff group’s specific needs (such as by topic, discipline, or subject). However, examples of types of channels that you could create are:

  • General channel for general discussions, operations, miscellaneous items
  • Course administration private channel
  • Channel per programme/module/stream/course
  • Private channel for private collaboration or discussions between selected members of department
 
Good practices for using channels

Selected good practices are listed above, but for a full list, please see the Channels section in the Good practices guide for Microsoft Teams

 

Features

See: Features in use case above.

 

Related tips, tricks and FAQs

See: Related tips, tricks and FAQs in use case above.